Job Description
St. Martin's Episcopal School is an EEO Employer - M/F/Disability/Protected Veteran Status
Founded in 1947, St. Martin's is a co-educationalindependent day school serving PK through 12th-grade students. The faculty andstaff strive to live out the School's Mission to prepare students to thrive incollege and life through faith, scholarship, and service. The school is seekinga Database Manager. The ideal applicant will report to the Director ofAdvancement. This is a full-benefit, non-exempt full-time position. Successfulexecution of these duties requires a commitment to the task and theability to perform routine operations in a manner consistent with establishedpolicies and procedures set forth by the school and the Director ofAdvancement. The Database Manager is responsible for financial record keeping,acknowledgment letters, financial reports, and data entry for the Developmentoffice.
Responsibilities
- Responsible for entry of all financial recordkeeping and correspondence related to fundraising and development.
- Responsible for record keeping andcorrespondence as related to alumni affairs.
- Records all financial donations and maintainsfiles on all constituents.
- Provides the Business Office financial recordsfor monthly reconciliation with the General Ledger.
- Provides internal auditors with necessaryreports in preparation of external audit.
- Provides data for publication in the AnnualReport, The Bell.
- Coordinates all arrangements for the DevelopmentCommittee meetings.
- Serves as the departmental resource for datainformation and retrieval.
- Prepares database- generated Advancement reports- for Board and other meetings.
- Prepares and maintains all address changes to bereported in Donor Perfect
- Handles the ordering of Advancement Officesupplies and maintains all equipment.
- Follow all established procedures, guidelines,and time schedules for data input and operations of Donor Perfect IntegratedSoftware.
- Create and maintain a procedure manual for allDonor Perfect functions as related to this particular division/department.
In a capital or special projectcampaign the Database Manager:
- Coordinates all campaign correspondence
- Assists in the organization of prospect ratingand volunteer training sessions
- Handles all correspondence needs
- Assists in the preparation of all materials forsolicitations
- Schedules appointments and coordinates thecalendar
- Supervises the preparation and implementation ofall campaign-related mailings
- Provides information to campaign volunteers andothers as needed
- Handles data entry, acknowledgments, and pledgereminders
Qualifications and Education Requirements
In order to ensure the individualhas the proper skills and background to perform the duties associated with thejob, the following minimum requirements are necessary:
- Bachelor's degree preferred and/or 3-5 yearsexperience running an office, knowledge of databases (we use Donor Perfect), Experiencewith fundraising programs, excellent communication skills, strongorganizational skills, knowledge of basic bookkeeping, and experience handlingfunds responsibly and confidentially.
- Superior ability to read and write the Englishlanguage sufficiently for completion of various written paperwork including,but not limited to: filing, recordkeeping, categorizing, drafting ofcorrespondence, reports, etc.
- Excellent organizational skills while stillexhibiting a high degree of flexibility
- Knowledge of the school's mission, purpose, andgoals, and the role of the clerical worker in achieving it.
- Skilled in or able to quickly learn GoogleWorkspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc)
- Skilled in Microsoft Word and Excel
- Knowledge of student information systems (FACTS,Blackbaud, PowerSchool) is preferred but not required
- Able to make quick decisions, take theinitiative, and prioritize tasks
- Warm and personable with a good sense of humorand considerable patience
- High-energy and enthusiasm about working in anacademic atmosphere
- Discretion and respect for confidentiality
- Well-organized and excellent communication andinterpersonal skills
If you are interested in applying for this position,you will have to create an account. Please be sure to upload your resume and complete the job application for your application to be processed.
St. Martin's Episcopal School is actively working to create a diverse workcommunity. Candidates from diverse backgrounds are encouraged to apply. St.Martin's Episcopal School is an equal opportunity/affirmative action employer.
The School does not discriminate in employment on thebasis of race, religious creed, color, national origin, ancestry, physicaldisability, mental disability, medical condition, marital status, sex, genderor gender identity, age, sexual orientation, or any other status protected byapplicable federal, state or local law.
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Job Tags
Full time, Work at office, Local area, Live out,