Job Description

Job Description

Job Description

Salary: Monthly Salary: $3,658 - $4,447

SUPERIOR COURT

COUNTY OF MADERA, STATE OF CALIFORNIA

ANNOUNCEMENT OF EXAMINATION

JUDICIAL ASSISTANT II

Monthly Salary: $3,658 - $4,447

(Monthly Salary Effective October 1, 2025: $3,750 $4,558)

Final Filing Date: October 10, 2025

The Madera County Superior Court encourages a positive work-life balance and offers a

competitive benefits package:

• Experienced Judicial Assistants with years of service are encouraged to apply.
• The Madera County Superior Court offers membership into CalPERS and for Classic Members a 2.7% at 55 retirement benefit formula for individuals in a California Government Retirement System on or before 12/31/2012, or new employees a 2% at 62 retirement benefit formula.
• Retirement from Madera County Superior Court includes lifelong employer contributions towards health benefit plans.
• *The Madera County Superior Court CEO may consider hiring above the entry level A step based on years of experience.

____________________________________________________

THE POSITION

Under general supervision the Judicial Assistant II performs a wide variety of work involved in the preparation and maintenance of documents and records for court proceedings; to perform a wide variety of assignments in accepting, filing and issuing legal documents; to provide information concerning current calendar status, functions and procedures of the court and the office of the Clerk of the Court; and to do related work as required.

SUPERVISION EXERCISED

May exercise technical and functional supervision over lower level staff.

IMPORTANT AND ESSENTIAL DUTIES

• Processes, counts, indexes, and collects bail for citations.
• Accepts court-ordered fine payments and prepares overdue violator cases for referral to collection agencies.
• Prepares subpoenas for witnesses to appear in court.
• Prepares abstracts and reports depicting the disposition of court cases.
• Maintains accounting records.
• Establishes calendars for all case types as needed.
• Dockets cases and calendars arraignments.
• Issues papers for the collection of judgments.
• Prepares papers for the transfer of cases to other courts.
• Prepares failure to appear and arrest warrants.
• Maintains and updates court calendars and records, indicating the status and disposition of cases.
• Retrieves files and information from files, searches for missing files, delivers files and documents to court or appropriate parties.
• Types a variety of documents including memoranda, abstracts, judgments and decisions.
• Prepares records for submission to other courts.
• Receives, verifies and receipts all court exhibits for custody, safekeeping, release and disposal.
• Stores and records the location of exhibits and maintains their security and integrity; arranges for transportation of exhibits to court trial departments or subpoenaing authority.

• Makes exhibits available, under surveillance, for inspection by legally authorized persons.

• Releases to authorized persons property no longer used as evidence.
• Reviews case files to determine destruction eligibility and maintains required records of disposition of exhibits.
• Waits on the counter and answers the telephone, providing information on the functions and procedures of the court, the status of cases and requirements for filing documents.
• Assists individuals with completing documents and forms.
• Accepts documents for filing in all levels of civil, criminal and juvenile cases, probates, small claims and family law.
• Conforms and files orders signed by judges.
• Prepares and conforms documents and information for court case files.
• Revises forms and ensures proper availability of forms for legal and other filings.
• Receives confidential reports and makes them available to appropriate persons.
• Conducts complex record searches.
• Affixes seals and stamps to endorse, certify, or file documents.
• Maintains filing systems for documents, making changes and adjustments as necessary.
• Maintains a variety of account records related to the collection of document fees.
• Assists with public access to court records, if appropriate.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Functions, policies and procedures of the Madera County Court System.
• Functions, policies and procedures of the office of the Clerk of the Court.
• Pertinent codes, statutes and regulations governing court operations.
• Pertinent Federal, State and local laws, codes and regulations including those affecting public access and use of information and records maintained in the office of the Clerk of the Court.
• Legal procedures and documents used in court cases.
• Principles and procedures of court calendar preparation and maintenance.
• Legal terminology.

Ability to:

• Examine and determine the validity and acceptability of documents for filing with the Clerk of the Court.
• Interpret and apply statutes and instructions related to court proceedings.
• Interpret, explain and apply the policies, procedures, laws, codes and regulations including those affecting public access and use of information and records maintained in the office of the Clerk of the Court.
• Gather data, analyze information and prepare a variety of reports.
• Directly assist with and independently perform the full range of Clerk of the Court Office functions.

OTHER JOB RELATED DUTIES

Performs related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS

Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience:

One (1) year of increasingly responsible work experience as a Judicial Assistant I with Madera Superior Court.

OR

Two (2) years experience performing legal processing and other assistance in a legal office.

OR

The completion of sixty (60) semester college units with at least twelve (12) units in the areas of study such as Criminal Justice, Criminology, Sociology, Political Science, Public Administration, Business Administration or a field of study that provides for the understanding of or ability to learn the knowledge skills and abilities of the position AND one (1) year of office support experience.

EDUCATION:

Equivalent to the completion of the twelfth grade.

SPECIAL REQUIREMENTS

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment.

LICENSE OR CERTIFICATE

Possession of, or ability to obtain, an appropriate, valid drivers license or must be able to provide

self-arranged transportation.

BACKGROUND CHECK REQUIREMENTS

The final candidate will be required to submit to Live Scan Fingerprinting as a condition of employment should an offer be made. In addition, the final candidate will be required to submit verification of identity, citizenship, or legal right to work in the United States.

EXAMINATION PROCESS

A qualifications appraisal for the purpose of appraising the candidates education, experience, and personal qualifications will be scheduled for those candidates who meet the minimum qualifications, and may be administered either by a written examination, oral interview, evaluation of education and experience, or any combination of qualifications appraisal determined by the Superior Court Human Resources Division to be appropriate. The Human Resources Division may limit the number of qualified applicants eligible to participate in the examination process. The Superior Court Human Resources Division will make reasonable accommodations in the examination process for disabled applicants. Madera County Superior Court does not discriminate on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sexual orientation, gender, sex, or age in any of its programs or activities.

BENEFITS

Benefits of employment with the Superior Court, County of Madera include 13 paid holidays, 1 floating holiday per year, and 1 sick leave day per month (unlimited accrual); Appointed to a permanent position shall be granted 5 days credit for vacation following the completion of 6 calendar months of continuous paid full-time service and following the completion of 12 calendar months of continuous paid full-time service in a permanent position will be credited 5 additional vacation days, vacation accrual increasing thereafter with years of service (50 days max accrual); Membership in the California Public Employees Retirement System (CalPERS) pursuant to the provisions of Californias 2013 Pension Reform Act (Act) and CalPERS Regulations. For those individuals with current or prior CalPERS membership status or defined as a classic member, will be eligible for an enhanced 2.7% @ 55 retirement formula; employee contributes 8%. Individuals with no current or prior CalPERS membership status and who are defined as new members or new employees under the Act, will be eligible for the 2% @ 62 retirement benefit formula; employee contributes 7.75%. Superior Court participates in the CalPERS Health Benefit Program, and for certain selected health plans, the Superior Court pays 100% of the health insurance premium for employee and 50% for either two-party or family coverage.

HOW TO APPLY

Please review the Application Guidelines for application requirements. The application is required and may be obtained by accessing the Madera Superior Court website at -information/job-openings or by visiting the Madera Superior Courts Human Resources Division. Human Resources office hours are: Monday - Friday, 8am 5pm. A resume may be included with the application but will not be accepted in lieu of an official application. The Employment History & Experience section of the application form must be completed in its entirety. Failure to fully complete the application and/or sign the application may result in disqualification.

APPLY ON-LINE, MAILED AND E-MAIL APPLICATIONS

The application can be completed on-line by accessing the Madera Superior Court website at -information/job-openings. If an application is mailed or e-mailed, the application and all required documentation must be received by the final filing date. An application may be mailed or emailed to:

Madera Superior Court

Human Resources Division

200 South G Street

Madera, Ca 93637

HR@madera.courts.ca.gov

NOTE: Postmarks are not accepted.

ADA ACCOMMODATIONS

If you are a person with a disability and need accommodations during the interview process, please contact our office at (559) 416-5517.

THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. THE MADERA COUNTY SUPERIOR COURT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN. SUCH REVISIONS WILL BE IN ACCORDANCE WITH MADERA COUNTY SUPERIOR COURT PERSONNEL POLICIES AND STANDARDS. QUESTIONS REGARDING THIS ANNOUNCEMENT MAY BE DIRECTED TO THE MADERA COUNTY SUPERIOR COURT, HUMAN RESOURCES DIVISION.

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