Job Description

Recruiting Coordinator / Executive Assistant

As the pioneer of Consulting 2.0, Catalant gives the world's leading companies on-demand access to a community of highly vetted independent consultants and former operators. From individual consultants to full project teams, we deliver the right expertise to solve our clients' most important challenges. Our clients include more than 30% of the Fortune 500, top private equity firms, and global consultancies, all seeking a more flexible, cost-effective way to get high-impact work done. We've reimagined consulting for today's world: it's digitally enabled, fit-for-purpose, and designed to deliver outcomes, not just hours. Our proprietary platform powers our ability to connect companies with Catalant Experts and Teams who've solved similar problems before. Backed by world-class venture investors, we're building the team that will take Catalant and the future of consulting to the next level.

As a Recruiting Coordinator / Executive Assistant, you'll partner closely with our Lead People Ops Partner to help our company grow and scale by attracting the talent we need for our next phase of success. You'll coordinate interviews and guide candidates through the hiring process, ensuring an exceptional candidate experience at every step. This position is primarily focused on recruiting coordination with additional responsibilities in executive assistance and office operations. You'll keep our executives organized, productive, and focused by managing calendars, coordinating travel, and handling key administrative tasks. In addition, you'll oversee select office operations and help plan events for our beautiful waterfront Seaport office.

This is a hybrid position based in Boston with an in-office expectation of 1-3 days a week depending on schedules.

What You'll Do

• Recruiting Coordination (approximately 30-35 hrs/week)
• Work with our lead recruiter and hiring managers to efficiently schedule phone screens and interviews and help us bring diverse talent, in some cases arranging travel for visiting candidates.
• Manage candidate communications with warmth, professionalism and timeliness ensuring a positive candidate experience.
• Maintain accurate data in recruiting systems.
• Coordinate candidate travel and reimbursements as needed.
• Executive Assistance / Workplace Experience (approximately 5-10 hrs/week)
• Manage complex calendars for multiple executives, including scheduling meetings, coordinating travel and communicating updates effectively.
• Assist with catering and internal events in the office.
• Assist with supplying our office and general office administrative duties.

What You'll Bring

• 2-4 years of experience as a recruiting coordinator plus, preferably, experience as an executive assistance or similar role
• Effective communication skills across a variety of mediums
• Strong scheduling support and coordination across multiple stakeholders
• Experience with applicant tracking systems, preferably Lever
• Effective organizational and time management skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proven experience working effectively across various teams in an organization
• Enjoy technology and keen to learn new software and technical skills, including adoption of AI to create efficiencies

At Catalant, we strive to offer a work environment where employees can bring however much of their full, authentic self as they desire. With this in mind, we are happy to offer our employees:

• Flexible paid time off
• 13 company holidays + a week off from Christmas through New Years
• Twelve weeks of paid parental leave regardless of how you choose to grow your family
• Generous health insurance coverage as well as optional vision and dental
• 401k to save for retirement
• Pre-tax commuter and flexible spending accounts
• A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development
• Wellness stipend for your mental, emotional, or physical wellbeing needs and support
• Work from Home stipend

Catalant is proud to be an equal opportunity workplace. Catalant makes employment decisions on the basis of merit and business objectives and does not discriminate against applicants or employees on the basis of age, race, color, religion, national origin, ancestry, gender, sexual orientation, pregnancy, marital status, military or veteran status, qualified physical or mental disability, genetic condition or predisposition, or any other status protected by law. All Catalant employees are prohibited from engaging in any form of discrimination.

We have a flexible hybrid work model, where employees local to our Boston headquarters come into our office on a flexible basis, and other employees are fully remote. We are hiring and conducting interviews and onboarding either virtually or in person if local to Boston, depending on what makes most sense based on the specific candidate and new hire. Talk to our People Team to learn more!

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